Simplify Coworking Space Management Like Never Before.
FlexiAres
FlexiAres is an all-in-one coworking management software designed specifically for flexible workspaces, serviced offices, and business centres. It is built on feedback received from coworking space operators. It helps you manage leads, bookings, billing, and clients, visitors, and lot more from a single, powerful platform.
From automated lead management and GST-ready invoicing to secure Wi-Fi integration, client portals, visitor management, and inventory tracking, FlexiAres brings clarity and control to everyday operations. Live dashboards and custom insights give decision-makers real-time visibility across locations, teams, and revenue so nothing slips through the cracks.
Whether you operate one centre or manage multiple locations, FlexiAres scales with your business, reduces manual effort, and delivers a smoother experience for both your team and your clients. Run smarter operations, improve efficiency, and stay ahead in a competitive coworking landscape with FlexiAres.
Comprehensive Features to Elevate Your Workspace
Client Portal
Give your clients direct access to the things they use most. The client portal lets them book meeting rooms, register visitors, review invoices, and update team information without needing support from your staff keeping operations smooth and expectations clear on both sides. Combining physical spaces with best in class digital experiences, Flexiares allows your flex or coworking community to get the most out of your office space.
Collect more revenue by automating billing and payments
FlexiAres makes it easy to bill and invoice your customers every month so you can focus on the things that matter. The automated billing engine raises invoices automatically and then emails to your cleints. Spend less time on administrative tasks and get paid quicker. Connect with your favorite financial reduce time in the back office.
All emails are tracked so you can easily retrieve what was sent to the client.
Inventory management
Keep track of offices and workspaces without relying on manual Excel sheets. FlexiAres gives your team a clear, up-to-date view of what’s occupied, what’s available, and what’s coming up for renewal.
Use your floor plans to get a bird’s-eye view of the office and instantly see which cabins, desks, or areas are booked and which ones are free. This makes planning, sales discussions, and day-to-day operations easier—without jumping between spreadsheets or systems.
​
Lead Management System
Never miss an opportunity to convert interest into business.FlexiAres includes a built-in lead management system for coworking spaces that tracks every enquiry—whether it comes from your website, channel partners, or your sales team. Each lead moves through a clear pipeline, making it easy to track progress, convert leads into opportunities, and follow up at the right time.
Set reminders and follow-ups so nothing falls through the cracks. Source tracking gives you visibility into where leads are coming from, helping you understand which channels and partners are performing well and which ones need more attention.
The management gets a real time bird's eye view with a customisable dashboard with pipeline health, and lead performance so decisions are based on data, not assumptions.
​
Visitor Hub
Manage visitor access without with ease and flexibility without compromising security. The Visitor Hub helps you handle guest entry in a structured, efficient way while always giving your team full visibility. Clients can pre-register Visitors in advance, receive invitation emails and QR codes, and check in quickly using QR codes on arrival. Instant email notifications alert hosts the moment a guest checks in, reducing waiting times and manual coordination.
The system records visitor photos and captures their ID, creating a secure log that can be accessed whenever needed. The Visitor Hub also helps you make better use of footfall.
Visitor information is captured and can be exported in bulk for seamless integration into your marketing campaigns.
Reports and Dashboards
FlexiAres provides flexible custom-built dashboards and reports suited to your specific needs. Different dashboards for each function of the business provides targeted information which reduces clutter and noise. The reports can be downloaded in Excel, CSV or PDF format, which makes it easy to shar reports or run further analytics. The function rums in real time giving you accurate real time information. With the inbuilt flexibility the dashboards can be deployed not just for managers but for every user based on the matrix they need to attend to.
​
Ticket Management System
The ticketing system is unique tool that gives you the ability to track each issue and ensure that the issue is resolved to the client’s satisfaction. Issues and observations can be logged in by the team or the client through the mobile app in real time which triggers a workflow, the option to attach photos makes it unique, the team can add updates and comments which can be for internal records or updates for the client, the client can see progress notes in their mobile app or the portal so you don’t miss informing the client about the issue they raised. This also generates extremely valuable MIS which can be used to fix recurring issues, preventive maintenance or team training and ensure your clients stay happy.
​
Client App
Your clients get access to you own white labeled app where they can book meeting rooms and preform
various other functions on their own.
​
White Labeling
Get your own brand name and your own logo, so our clients remain loyal to you while they use all the cool features.
​
Agreement Generation
Generate agreement at click of a button and email to clients instantly within minutes.
​
Invoicing Automation
Simplify invoicing with FlexiAres automated system. Generate GST-compliant e-invoices with QR codes,
email them directly to clients, and reduce manual errors.
​
Admin Portal
You can make FlexiAres your own, with customizations that cater to your business needs and the terminology
you use in your business
​
Live Dashboards
Stay informed with real-time analytics and reporting. Monitor leads, invoices, and meeting room usage through customizable dashboards powered by Metabase.
​
Wi-Fi Integration
Ensure secure network access with FlexiAres Cisco Meraki integration. Assign VLANs to clients and deliver
seamless Wi-Fi login via personalized splash pages.
-
Save time and resources with Automation
-
Enhance Client Experience with Seamless Portals
-
Stay Ahead with critical Insights
-
Grow your business
-
Make loyal clients
-
Reduce operational cost by reducing manual work
-
Meeting room management
-
Automated Invoicing
-
Payment receipt management
Simplify Coworking Space Management Like Never Before.
Seamlessly Integrate FlexiAres with your Favorite Tools
You can smoothly integrate FlexiAres with commonly used tools
Payment Gateway
E-Invoicing
SMS
Wifi
About Us
FlexiAres is a SaaS offering from EisenVault for the flexible workspace segment. FlexiAres is a solution for co-working spaces, business centres and the real estate businesses to manage their day to day operations on a single platform. FlexiAres helps its users to manage the entire life cycle of the customers from lead generation, viewing, agreement, invoicing, moving in and ongoing support
SaaS Solutions Trusted by Industry Leaders
Over a Decade
In business for over 10 year. SAAS offerings being used by large corporates, educational institutions, hospitals, real estate developers. A bespoke offering made to fit and cater to all requirements of the flexible, co-working and business centre operations.
Our comprehensive solution manages the entire customer lifecycle, from lead generation and space viewings to agreements, invoicing, move-ins, and ongoing support—all on a single, intuitive platform. With a focus on efficiency and user-centric design, we aim to elevate operational excellence and customer satisfaction in the dynamic world of flexible workspaces.
Learn How FlexiAres Helps You
Is FlexiAres safe?
FlexiAres is hosted on the Cloud, and your data remains safe
Can it manage multiple coworking locations?
Yes, FlexiAres can manage multiple locations and multiple floors in a single building, this coworking software is built to be customized and can be used for all use cases.
Do I have to manually generate GST invoices?
To make processes easier and faster, Flexiares has a live integration with the GST portal through an API reseller, as you raise an invoice for the client at the backend. FlexiAres contacts the GST portal to get the IRN and the QR code. Within no time, it embeds the IRN and the QR code on the invoice.
What happens if my client does not have a GST number?
FlexiAres is smart enough to understand if the client does not have a GST number, and it will not try to reach the GST portal.
Can FlexiAres be used by Business centres?
Yes, Flexiares is not just a coworking management software; it is a flexible workspace management software and can be used by both alike.
Does the platform support customizable dashboards?
Yes, our team can customize the dashboard as per your requirements
Does the system allow control over user roles and permissions?
Yes, with this coworking management software, you can create different roles and Define what functions each role can perform. You can even define different rights to different users.
Can separate dashboards be configured for each user?
Yes, Setting up custom dashboards for each user is very simple with Flexiares.
Can we restrict users to access some location?
Via user rights, you can give access to the team at location A, or access only to location A, and the team at location B, only to data related to location B. For a manager, you can grant access to Location A and B, or even more locations.
Can clients book meeting rooms on their own?
Yes, with the FlexiAres meeting room booking module, Clients can book a meeting room through the wheelable portal or by using their mobile app.
How can I check which offices are currently occupied?
This coworking space management software shows you a live occupancy report marking the vacant offices. It also shows a graphical view of your entire business center/coworking space, marked offices, which are occupied, and the vacant offices.
How can I ensure that I am not missing any lead?
This coworking space management software gives you the option to put a reminder to each inquiry that comes in and shows that reminder on your dashboard, so that you do not miss following up on any inquiry.
​Automate repetitive tasks effortlessly and streamline your daily operations.
Optimize Office Management
FlexiAres The smartest way to manage your coworking
Request A Callback from the best Coworking Mangement Software
Get The Access To The All-in-One coworking management software You Need!
Join the platform trusted by coworking spaces worldwide. Simplify operations, enhance member experience, and scale effortlessly—all from one powerful dashboard.
Why Sign Up?
-
Access comprehensive space and member management tools.
-
Leverage data-driven insights to optimize your operations.
-
Enjoy a user-friendly interface designed for efficiency.